INDOOR VENDOR SHOW APPLICATION & CONTRACT
Event Info:
| Beachburg Fair Dates | July 10th, 11th, 12th & 13th |
| Beachburg Fair Mailing Address | P.O. Box 157 Beachburg, ON, K0J1C0 |
| Beachburg Fair Email (also etransfer) | beachburgfair@gmail.com |
| Vendor Show Location | Inside the Beachburg Arena on the Fairgrounds |
| Vendor Show Address | 12 Caroline Street, Beachburg |
Vendor Show Hours:
*not open Thursday night of the fair
| Friday July 11th | 2:00 pm – 10:00 pm |
| Saturday July 12th | 10:00 am – 6:00 pm |
| Sunday July 13th | 11:00 am – 4:00 pm |
Application process:
Step 1: Submit signed contract. See instructions below.
Step 2: Submit Certificate of Insurance. See instructions below.
Step 3: Submit Payment. See payment instructions below.
Step 4: Receive confirmation of registration from the Vendor Show Coordinator.
Step 5: Receive vendor package including parking pass and bracelet via mail.
General Information:
| Not for Profits | Please email beachburgfair@gmail.com to discuss your booth needs. |
| General Vendor Pricing | $120 for full 3-day event per 12’x12’ booth space $100 day rate per 12’ x 12’ booth space |
| Contract | The vendor contract must be signed and returned to the fair office. Send via email to beachburgfair@gmail.com or mail to the address above. |
| Payment | Must be received to reserve your space. Space will be given on first come/first served. |
| Payment Deadline | May 31st, 2025 |
| How to Pay | E-transfer – email to beachburgfair@gmail.com. Password VENDOR where applicable. Include “Indoor Vendor” and your business name in the memo. Cheques – mail to the address above. NSF Cheques will be charged a $100 processing fee. |
| Certificate of Insurance | All Vendors must produce a Certificate of Insurance, covering the duration of the event, indicating a minimum coverage of 2 Million CAD. Certificate must have the following as added insured: 1. Beachburg Agricultural Society at 7 Stewart St., Beachburg, ON, K0J1C0 2. Township of Whitewater Region at 44 Main Street, P.O. Box 40, Cobden On K0J 1K0 Certificates of Insurance can be emailed to beachburgfair@gmail.com or mailed in with your application.If you require coverage, you may access affordable event coverage through DUUO through this link. . Save with the promo code : COOPRWEBSTER compliments of Rob Webster Insurance Inc. |
| Set up | Check in with Vendor Show Coordinator upon arrival. Set up is Thursday 4pm – 9pm or Friday 9am – 1pm |
| What to bring | Vendors are required to bring their own tables, chairs, fans, tools, set up crew, transportation, etc. |
| Parking & Unauthorized Vehicles | Each vendor will receive a parking pass. Parking pass must be displayed in vehicle. Parking is located behind the Beachburg Arena. Unauthorized vehicles during show times will be towed at the owner’s expense. |
| Electrical | Vendors can indicate need for electricity on the application form. Vendors must supply own electrical cords as well as mats to prevent tripping hazards. 50ft to 100ft cords are recommended. Cords must be in good condition. |
| Security | There is security on the grounds at all times and during closing hours. The Indoor Vendors in the Arena – The Arena will be locked and secured at the close of the business day for Vendors. |
| Overnight Accommodations | All vendors must arrange their own overnight accommodations. There is no camping on site. |