OUTDOOR VENDOR APPLICATION & CONTRACT

Beachburg Fair DatesJuly 10th, 11th, 12th & 13th
Beachburg Fair Mailing AddressP.O. Box 157 Beachburg, ON, K0J1C0
Beachburg Fair Email (also etransfer)beachburgfair@gmail.com
Vendor Show LocationBeachburg Fairgrounds
Vendor Show Address12 Caroline Street, Beachburg

Outdoor Vendor Show Hours:

Thursday July 10th5pm – 10pm *optional
Friday July 11th 2:00 pm – 10:00 pm
Saturday July 12th10:00 am – 6:00 pm
Sunday July 13th 11:00 am – 4:00 pm

Application process:

Step 1: Submit signed contract. See instructions below.

Step 2: Submit Certificate of Insurance. See instructions below.

Step 3: Submit Payment. See payment instructions below.

Step 4: Receive confirmation of registration from the Vendor Show Coordinator.

Step 5: Receive vendor package including parking pass and bracelet via mail.

General Information:

Not for ProfitsPlease email beachburgfair@gmail.com to discuss your booth needs.
General Vendor Pricing$350 for full 3-day event per 12×12 space
ContractThe vendor contract must be signed and returned to the fair office. Send via email to beachburgfair@gmail.com or mail to the address above.
Payment Must be received to reserve your space. Space will be given on first come/first served.
Payment DeadlineMay 31st, 2025
How to PayE-transfer  – email to beachburgfair@gmail.com. Password VENDOR where applicable. Include “Indoor Vendor” and your business name in the memo.

Cheques – mail to the address above. NSF Cheques will be charged a $100 processing fee.
Certificate of InsuranceAll Vendors must produce a Certificate of Insurance, covering the duration of the event, indicating a  minimum coverage of 2 Million CAD.

Certificate must have the following as added insured:
1. Beachburg Agricultural Society at 7 Stewart St., Beachburg, ON, K0J1C0

Certificates of Insurance can be emailed to beachburgfair@gmail.com or mailed in with your application.If you require coverage, you may access affordable event coverage through DUUO through this link. . Save with the promo code : COOPRWEBSTER complements of Rob Webster Insurance Inc.
Set upCheck in with Vendor Show Coordinator upon arrival.
Please connect with Vendor Show Coordinator to arrange set up time.
What to bringVendors are required to bring their own tables, chairs, fans, tools, set up crew, transportation, etc.
Parking & Unauthorized VehiclesEach vendor will receive a parking pass. Parking pass must be displayed in vehicle. Parking is located behind the Beachburg Arena. Unauthorized vehicles during show times will be towed at the owner’s expense.
SecurityThere is security on the grounds at all times and during closing hours, but vendors are responsible for items left in their booth.
Overnight AccommodationsAll vendors must arrange their own overnight accommodations.